Student organizations can use Resident Advisors in the dorms as a resource to reach students. RHA Advisor Jennifer Glenn sends a weekly email entitled “What’s Up Wednesdays” to RAs that lists events/programs happening around campus. Students organizations can send her a PDF file of their event flyer to jlglenn1@sa.ua.edu and she will include it in the weekly email.
University-sponsored and University-affiliated groups may also submit materials directly to Jennifer Glenn in the Housing and Residential Communities office in Burke Hall. Groups and individuals are not permitted to post materials directly to residence hall bulletin boards. Materials from nonaffiliated groups are not posted in the residence halls.
NOTE: Common area bulletin boards in the lobby of each residence hall and designated bulletin boards managed by the Resident Advisors are provided to accommodate the distribution of printed materials to allow students living in the residential communities to be informed concerning campus activities and events. Distribution guidelines have been established to respect the privacy of residents living in campus housing and also provide efficient and effective use of time spent by Resident Advisors responsible for developing community and serving as university resources. The following are guidelines for the distribution of any printed materials from University-sponsored groups, University-affiliated groups, and nonaffiliated groups:
University-sponsored and University-affiliated groups may also submit materials directly to Jennifer Glenn in the Housing and Residential Communities office in Burke Hall. Groups and individuals are not permitted to post materials directly to residence hall bulletin boards. Materials from nonaffiliated groups are not posted in the residence halls.
NOTE: Common area bulletin boards in the lobby of each residence hall and designated bulletin boards managed by the Resident Advisors are provided to accommodate the distribution of printed materials to allow students living in the residential communities to be informed concerning campus activities and events. Distribution guidelines have been established to respect the privacy of residents living in campus housing and also provide efficient and effective use of time spent by Resident Advisors responsible for developing community and serving as university resources. The following are guidelines for the distribution of any printed materials from University-sponsored groups, University-affiliated groups, and nonaffiliated groups:
*Flyers and other materials for posting will not be permitted for distribution from Community Offices unless an exception is made by the Executive Director of Housing and Residential Communities or designee.
*HRC requires at least two business days for materials to be posted.
*Flyers must be dated and should include contact information including name and telephone number of the individual or sponsoring organization. Flyers that are not approved or dated will be removed.
*Flyers may be provided for each hall or for each Resident Advisor (RA). A maximum of 45 copies are necessary to post one flyer in each residence hall. A maximum of 220 copies are necessary to provide one flyer for each Resident Advisor. Flyers per RA must be divided up in stacks of 10. Flyers will be posted for a maximum of 14 days.
*Announcements (meetings, birthdays, etc.) using any media (chalk, paint, etc.) on residence hall property are prohibited. This includes, but is not limited to walls and sidewalks. Individuals will be charged accordingly for any damages/clean-up costs incurred as a result of improper posting.
*Materials for distribution should be no larger than 11" x 17" in size. Materials larger than this will be posted only as space permits.
*At no time are materials to be posted on residence hall doors or walls or on the entrance doors unless the materials are designated as an Emergency or Urgent Information Notice.
Student organizations should submit any program/event advertisements to Jennifer Glenn in the Housing and Residential Communities office in Burke Hall, as Housing and Residential Communities staff are the only ones authorized to post materials in the residence halls.
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